Exhibitions, trade shows, and business expos are the fastest-growing channels for B2B lead generation. But there is one big problem every exhibitor faces:

“How do we quickly capture visitor details and follow up before competitors do?”

That’s where QLead, an AI-powered Exhibition Visiting Card Scanning & Lead Capture App, becomes the most essential tool for exhibitors in 2025.

QLead helps you:

• Scan visiting cards instantly

• Auto-capture name, phone, email, company

• Assign leads to team members

• Send auto thank-you emails

• Add notes, tags, meeting types

• Export to Excel, Google Sheets, CRM

• Track follow-ups & ROI

This complete guide explains what QLead is, how it works, why exhibitors use it, how it improves ROI, and why it’s the #1 lead capture solution for exhibitions in 2025.

What Is QLead? (Simple Definition)

QLead
is an AI-based Exhibition Card Scanning App designed for exhibitors to capture, store, and manage leads instantly at trade shows.

It replaces:

❌ Manual lead entry
❌ Lost business cards
❌ Slow data collection
❌ Missed follow-ups
❌ Spreadsheet chaos

And gives you:

✔ Instant card scanning
✔ Lead auto-save
✔ Team assignment
✔ Auto-email to visitors
✔ Notes + categories
✔ Export/CRM sync
✔ Lead status tracking

QLead works instantly—just scan a card and the app captures:

• Name

• Mobile number

• Email

• Company name

• Designation

• Address

• Website

• Notes

No typing. No delays. No mistakes.

Why Exhibitors Need QLead in 2025

Exhibitions have become extremely fast-paced. Exhibitors meet hundreds of visitors daily. But most lose leads due to:

• Lost cards

• No time for manual entry

• Sales teams not following up

• Miscommunication

• Improper lead assignment

• No structured data

According to event industry reports:

• 65% of exhibition leads get lost within 48 hours.

• 80% of exhibitors never follow up due to manual workload.

• Immediate follow-up increases conversion by 9x.

QLead fixes all these problems.

How QLead Works – Step-by-Step

Let’s break down the complete process of using QLead during an exhibition:

Step 1: Open the App & Scan the Visiting Card

Use your mobile camera to scan any business card.

QLead’s AI OCR extracts all details in under 1 second:

• Name

• Phone

• Email

• Company

• Designation

• Address

No typing required.
This reduces manual work by over 95%.

Step 2: Add Notes & Lead Category (Optional but Powerful)

During exhibitions, every lead is different

• General Inquiry

• Hot Lead

• Follow-up in 2 days

• Quotation Required

• Appointment Scheduled

• Dealer/Distributor enquiry

You can add:

• Notes

• Lead category

• Meeting type (Event/Call/Booth Visit)

• Priority

  
  

This helps your sales team follow up perfectly after the event.

Step 3: Assign Leads to Your Team Members

If multiple team members attend the exhibition, QLead lets you assign leads instantly.

You can assign by:

• Salesperson

• Department

• Product division

• Region

Each team member gets:

• Lead notification

• SMS/email alert

• Login to view leads

• Dashboard to track follow-up

This eliminates miscommunication and ensures ZERO lost leads.

Step 4: Auto Thank-You Email to Visitors

QLead can automatically send:

• Thank-you email

• Your brochure

• Company profile

• Contact details

• Website link

This is extremely powerful because:

Visitors remember you immediately.
Other exhibitors follow up after 3 days.
You follow up within 3 seconds.

You win the lead.

Step 5: Export Leads to Excel / Google Sheets / CRM

After the exhibition, you can export all leads:

• Excel

• CSV

This ensures your company has clean, organized data for future marketing.

Top Features of QLead (2025 Version)

Here are the features exhibitors love the most:

1. One-Touch Card Scanning

Fastest AI OCR scanning in the industry.

2. Instant Auto-Save

Never lose a lead again.

3. Team Member Assignment

Assign leads to sales members instantly.

4. Auto-Email Follow-Up

Send brochures & thank-you emails.

5. Notes + Tags + Categories

Organize leads perfectly.

6. Multi-Division Lead Assignment

Useful for large companies with multiple product lines.

7. Google Sheet Auto Sync

Live lead updates in real time.

8. CRM Integration

Sync with major CRMs.

9. Event, Meeting, and Telephonic Lead Tagging

Sort leads by source.

10. Lead Privacy & Confidentiality Controls

Admin controls who can see what.

Who Uses QLead? (Industries)

QLead is used by exhibitors at:

• Industrial expos

• Plastic exhibitions

• Pharma & medical exhibitions

• Real estate expos

• Garment & textile fairs

• Auto expos

• Jewellery exhibitions

• B2B trade shows

• IT & software expos

• Franchise exhibitions

Basically, any business that participates in trade shows.